creative industries fund nl
Digital Heritage x Public

Digital Heritage x Public

This was a temporary grant programme with two submission rounds, in collaboration with the Mondriaan Fund and the Cultural Participation Fund. The deadlines are closed.

Our history and culture are recorded in detail in the digital or digitized collections and archives of various museums, libraries and specialized institutions. These databases and archives are a rich source of new stories, but too often they are unintentionally hidden from a large group of people. The Fund is investing in new stories that are created by consortia with makers from the creative industry. Designers, makers and heritage institutions can jointly submit projects that bring digital heritage to the attention of a broad audience by means of new applications. What is the meaning of digital collections, archives and other forms of digital heritage and how are they communicated to the public? The temporary grant programme was aimed at opening up existing digital heritage and is not intended for the digitization of objects.

digital heritage
The grant programme covers three forms of digital heritage:
digitally born heritage: heritage material that is originally digital, such as digital archives, digital art, digital recordings (image and sound);
digitalized heritage: heritage material that was not originally digital but a digitized reproduction has been made;
digital information about heritage: for example, descriptions, detail photographs or digital reconstructions of the heritage object.

On the initiative of the Minister of Education, Culture and Science, the Cabinet is making extra funds available in 2019 and 2020 to stimulate the visibility and use of digital heritage. The Creative Industries Fund NL, Mondriaan Fund and Cultural Participation Fund have each designed a stimulus measure from their own perspective. The Cultural Participation Fund focuses on the creative use of the collections by young people, while the Mondriaan Fonds contributes to making digitized heritage collections more public-friendly.
Makers, designers and studios who enter into an intensive collaboration with a heritage institution such as a museum, archive or image bank for a maximum period of 15 months can submit an application. Expanding the collaboration to include required expertise from other sectors is encouraged. This could include journalists, creative coders, heritage software suppliers and partners with access to a platform, such as festivals, a broadcasting company, online (journalistic) platforms, exhibition spaces, etc. It is possible to work together with international partners. However, there must be a predominantly Dutch interest in the project.

The grant programme makes a distinction between the maximum amounts that can be requested by individual makers/designers and larger studios.

individual makers can apply for a project contribution of up to € 50,000, divided into € 10,000 for the development phase and € 40,000 for the realization phase.
larger studios can apply for a project contribution of up to € 125,000, divided into € 25,000 for the development phase and € 100,000 for the realization phase.

Applicants must be registered with the Dutch Chamber of Commerce (or a foreign equivalent) at the time they receive a grant.

Large heritage institutions such as the Rijksmuseums, KB or Beeld en Geluid, which already have a structural financial relationship with the central government, may be involved in a project as a partner, but may not receive a grant themselves. (In general, this rule applies to institutions in the Basis Infra Structure.) The same applies to institutions that are being supported by the Fund for a number of years. Institutions without a structural subsidy relationship with central government may be included in the budget.

The heritage institution must work according to the principles of the National Strategy for Digital Heritage and the DERA - Digital Heritage Reference Architecture. If this is not the case, describe or motivate how the project relates to these principles. The Network Digital Heritage is available to give advice.

The applicant undertakes to apply the Fair Practice Code for payment to parties involved for their contribution to the project.
The Fund considers applications for projects by makers and heritage institutions that involve a joint initiative to increase the visibility of digital heritage, based on reuse or interpretation of existing digital heritage.

A successful project meets the needs of the users/the public, results in an innovative application, stimulates use or reuse of the heritage and can lead to innovation in the 'heritage toolbox' or new business models. Depending on the task, the results of the collaboration may vary in form. For instance, a product, intervention or service.

The projects endeavour to achieve sustainable results: on the one hand, a vision is developed during the project on the sustainability, vulnerability and lifespan of the project, but also on elements such as intellectual property, use and reuse and/or open-source developments.

The Fund sets the following conditions:
• the designer/studio is involved in the entire process;
• both parties are committed to the collaboration;
• the expected added value of the collaboration for both the maker and the partner in the application is clearly justified;
• projects are in a start-up phase;
• a form of presentation relevant to the sector has been included at the end of the process;
• the designer acts as the coordinator, i.e. he/she submits the application on behalf of the collaborating parties;
• there is no question of a commissioning-client relationship between the two parties.
Proposals are developed in two phases: a development phase of three months and a realization phase of up to 12 months. Proposals provide insight into the entire process, but focus in concrete terms on the content and activities related to the initial phase. In case a grant is being awarded the parties involved are asked to further elaborate the proposal until the realization phase for which a new submission will be made. The budget can be roughly divided over the design and research hours of the designer(s)/maker(s), the participating partners, materials and other costs.

In the initial phase, additional preliminary research can be carried out, the project is prepared, tests can be performed and the collaboration is fleshed out. For this phase, an amount of € 10,000 per proposal is available for individual makers or € 25,000 for larger studios. The result of this phase is a detailed project plan, time planning and budget, and a signed collaboration agreement between the parties involved in the follow-up phase. (These documents also form the application for phase 2).

The proposal for the initial phase consists of:
1. project plan (max. 10 pages A4, portrait) that includes:
• a clear description of the concept; indicate which task the project is aimed at and which parts the project will consist of;
• description of the envisaged consortium, including a brief description of the partner(s), their expertise and relevance;
• description of the digital heritage including some visual examples;
• overview of the budgeted costs and the project planning for the initial phase.
• global estimate of the costs of realization;
2. portfolio of the maker/designer and information about the partner (max. 10 pages A4);
3. CVs of the parties involved (max. 4 pages);
4. representative image of the project for the Fund's communication purposes.

If the submission does not contain the above elements, no evaluation of the content can take place.

The second phase is intended for the realization of the proposal and/or implementation of the tangible results. For this phase, a maximum amount of € 40,000 per proposal is available for individual makers and € 100,000 for larger studios. This amount can be roughly divided over the design and research hours of the designer/maker and the partner, materials and other costs.

The proposal for the second phase will require, among other things:
1. project plan (max. 15 pages in text and images, PDF, A4) containing:
• a clear description of the project, i.e. further elaboration or updated project proposal concerning the following components: the task of the project, project components - including elements such as an activity plan for the promotion of expertise, public presentation, motivation and purpose of the project, form, context and the intended result;
• description of the digital heritage including some visual examples. In addition, include a description of the level of accessibility/access and how any obstacles in this area will be overcome;
• description of the consortium and the reason, content and expected outcome of the collaboration. With a short description of the partner(s) involved, their expertise, relevance and motivation;
• strategic vision on audience reach, target group(s) and communication;
• vision on sustainable results, for instance the lead time and management, intellectual property, use and reuse and/or open-source development;
2. detailed budget (max. 2 pages). Reasonable and appropriate co-financing is expected;
3. detailed planning (max. 2 pages);
4. detailed collaboration agreement setting out at least the following: division of roles, insight into resources, hours or materials that both parties are committing to the project, and agreements about intellectual ownership of the results;
5. presentation to the advisory committee.
Eligible projects are projects that involve an interesting design task that concerns making existing digital heritage accessible.

The evaluation focuses on:
• objective and structure of the proposal (relevance of the task and chosen approach);
• portfolio of the designer or studio involved;
• structure of the collaboration (maker's position, knowledge partner's contribution, intellectual property);
• presentation plan and extent of audience reach;
• the sustainability of the project.

The criteria are evaluated in relation to each other.
submitting an application for the initial phase.
Applications can be submitted via the Fund's online application environment. Select the 'Digital Heritage x Public' round. Once you have submitted your application for the initial phase, the Fund bureau checks that the application complies with the formal conditions set out in the Subsidy Regulations (PDF) and its applicability to the grant programme.

• request your login details in time and become familiar with the application form. Validation of a new user account can take up to one working day.
• you cannot submit draft proposals to the Fund for advice.

An independent external advisory committee will evaluate your application on the basis of the Subsidy Regulations and the criteria of the grant programme. The committee will issue a recommendation to the Board of the Fund. You can see here the composition of the advisory committee.

The evaluation takes the form of a tender. This means that a number of proposals are preferred to the other submissions, with the rejected proposals not receiving any individual explanation from the Fund. The Fund contacts the selected applicants.

The board will take the recommendation into account in their decision to award the subsidy or not. You will be informed of the decision 10 weeks after the closing date for the grant programme at the latest. You will receive a message with the result by email.

It happens quite regularly that the available budget of a subsidy round is insufficient. The total amount of the grants requested by all the positively evaluated applications exceeds the round's budget, or subsidy ceiling. Prioritization must then take place. This is carried out in accordance with Articles 9 and 10 of the Subsidy Regulations. Article 10, clause 2 (a) applies in this case:

'The available amount will be awarded to the applicants whose application is valued most highly, where the requested contribution can be awarded to the most highly valued applications, provided the total does not exceed the subsidy ceiling, and subsequently only the amount remaining up to the subsidy ceiling will be awarded to the applicant to whom awarding a grant would lead to the subsidy ceiling being exceeded.'

second phase
At the end of the development phase, the supported parties will be asked to submit a detailed proposal for the realization phase. The proposal will also be pitched live to the committee. The committee may ask you to clarify certain parts of the proposal.

After deliberation by the committee, you will receive a message from the Board about the possible awarding of a grant for the second phase. Receiving a grant for phase one does not guarantee a grant for phase two. The Fund may select more projects for a first phase than there is budget available for the second phase.

If you do not agree with the Creative Industries Fund NL's decision you can submit a reviewed application or letter of appeal. More information is provided here.

If you receive a grant from the Creative Industries Fund NL you will enter into obligations. Please read important information on your accountability here. Two weeks before your project ends you will receive a request by e-mail to submit your accountability in the online application environment.
For more information please contact:
Joris van Ballegooijen

You can also call +31 (0)10 4361600.

grants issued Digital Heritage x Public

the fund