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Temporary Procedure for International Collaboration

Temporary Procedure for International Collaboration

Budget until 30 September 2020: € 200.000

Because of COVID-19, the Fund had to take the decision in March 2020 to put all international procedures and grant programmes on hold. As a result, the Internationalization grant programme and the Vouchers procedure for Presentations Abroad were also affected. This Temporary Procedure for supporting International Collaboration (TPIC) will replace this grant programme and procedure for the period 15 July 2020 to 30 September 2020.

By means of this accessible procedure, the Creative Industries Fund NL is supporting projects that provide a substantive contribution to the development, profiling and reinforcement of the contemporary Dutch creative industry's international position, and is focusing on new forms of international collaboration. Decision-making will take place within 6 weeks of submission, so that in this uncertain international COVID-19 period the applicant knows quickly whether support will follow.

Working together on international projects in times of (local) crisis is nothing new. International partnerships therefore have to be flexible when dealing with sudden changes or unexpected events. In this temporary application procedure for international collaboration, it is important that not only the qualitative description of the collaboration is provided, but that there is also reflection on the feasibility of the project – for example, with regard to mobility and physically meeting up.

International projects involving a Dutch design party applying in collaboration with one or more international partners and in response to a specific foreign issue or assignment are eligible for this procedure.

An amount of up to € 20,000 is available for new or existing collaborations in the implementation of a project. Of this amount, a maximum of € 1,500 may be reserved in the budget for travel and accommodation costs. The grant can be used for hours spent on desk research and online calls/meetings and the development costs of a non-physical result such as an article, video, publication and website, but also for the development costs of a physical result such as a presentation or installation.

This procedure has a subsidy ceiling of € 200,000 for the period up to 30 September 2020 and applications will be processed in order of receipt. The financial resources come from the Fund's budget for international cultural policy. In September, the initial results of this procedure will be evaluated and the decision will be taken whether to adapt and/or extend the procedure.
This procedure is intended to support designers, makers, producers and commissioning clients in the creative industry who are based in the Netherlands. Organizations, curators and mediators may only apply for a grant if their contribution serves the promotion of the international position of Dutch designers and makers.

You need to be registered as a company with the Dutch Chamber of Commerce (Kamer van Koophandel) when you apply for the subsidy.

In the coming months, it is uncertain how circumstances and additional measures relating to COVID-19 will develop, especially when it concerns mobility and international travel. For the time being, it is therefore not possible for foreign parties to apply for a subsidy under this procedure. They may, however, explicitly be part of an application.
The conditions that have to be met in order to be eligible for a contribution are as follows:
• The subsidy requirement is a maximum of € 20,000, of which no more than € 1,500 is reserved for travel and accommodation costs.
• A reasonable level of co-financing is required for a project application for € 7,500 and upwards.
• There is a clear and signed collaboration agreement with the foreign partner, which aligns with a concrete foreign issue or assignment.
• A maximum of € 1,500 for travel and accommodation costs may be included in the budget. These costs can only be claimed under certain conditions. Travel and accommodation expenses can only be included if there is no negative travel advice (code orange or red) from the Ministry of Foreign Affairs for the country or region in question at the time of granting.
• The applicant declares that, in the event that a negative travel advice is issued during the duration of the project, no travel to the country or region concerned will be commenced as part of the project applied for, and that people who are in a country as part of the project when a negative travel advice is issued will leave the country and return as soon as possible.
• For countries or regions where a negative travel advice exists at the time of granting, no travel and subsistence costs can be included in the budget.
• All journeys within a radius of 1,000 km (one way, as the crow flies) from the Netherlands must be made by land, unless this takes demonstrably longer than 20 hours.
• The project incorporates a preliminary and a post-project stage. The preliminary stage comprises as a minimum thorough preparation in collaboration with relevant parties. The post-project stage comprises as a minimum an evaluation and feedback of knowledge and experience gained from international activities to the relevant target groups designated in advance.
• The proposal serves a cultural and Dutch interest for the creative industry that transcends the individual.
• A maximum of one applicant can be awarded a grant under this procedure in 2020.
Subsidy will be awarded on the basis of the Internationalization grant programme (PDF) with the exclusion of Article 3 of this grant programme. The project must make a contribution to the objectives of the Internationalization grant programme.

Evaluation takes place on the basis of 4 criteria:
1. Artistic quality of the project and maker;
2. Planned approach and the degree to which the proposal is realistic;
3. Tenor of the collaboration and sustainable relationship; and
4. Relevance of the project for the Dutch creative industry.

After the formal intake of the application, the Fund office evaluates the extent to which your application meets the 4 criteria mentioned above. A five-point scale is used for this purpose:
1. unsatisfactory;
2. moderate;
3. satisfactory;
4. good; and
5. very good.

If the average of the scores for these four criteria is 3 or more, the application is judged as positive.

In its considerations when evaluating applications, the Fund may request information from Dutch embassies or posts in the country concerned. The Fund may also request additional content-related advice from an external adviser.
Refer to the Grant Application Guide (PDF) before submitting your application. The guide provides direction with regard to the grant application and the drawing up of a project plan, budget and presentation plan.
Applications must be submitted via the online application environment. For this, you need to create a personal account. Please note: validation of a new user account by the Fund can take up to one working day and can only take place during working days.
After your application has been submitted, the Fund office checks whether your application complies with the formal requirements set out in the Subsidy Regulations (PDF) and the Grant Programme Internationalization (PDF). In addition to these regulations, the text of the Temporary Procedure for supporting International Collaboration (TPIC) on the website applies.
• You can apply in the period from 6 weeks to 3 months before the start of the project;
• It takes a maximum of 6 weeks to process an application.
• During the period from 15 July to 30 September 2020, a maximum of one project per applicant may receive a grant;
• The grant ceiling of this temporary procedure is € 200,000;
• In the event of a positive decision leading to the above-mentioned subsidy ceiling being exceeded, this temporary procedure for international collaboration will stop immediately and any proposals submitted later than this application will no longer be processed; and
• The maximum duration of a project is 6 months, starting no later than 31 December 2020.
The board of the Fund decides whether or not to award the grant on the basis of the evaluation. You will be informed of this decision by means of a decree. You will receive this decision no later than six weeks after submitting your application. You will receive an e-mail with the result. Subsidy is awarded under the Temporary Procedure for supporting International Collaboration (TPIC) on the basis of the Internationalization Grant Programme.
If you receive a subsidy from the Fund, you also enter into obligations.
Please read important information about your accountability here. Two weeks before completion of your project, you will receive an e-mail requesting you to submit your accountability report in the online application environment.
It is not possible to submit draft versions of applications to the staff members. First check to see if your question is answered in the general FAQ. Specific questions about the TPIC procedure can be sent by e-mail to:

Roxanne Minten
You can phone +31 (0)10 4361600.

View the Internationalization Grant Programme here, which is closed until further notice.

View the Voucher procedure for presentations abroad here, which is closed until further notice.

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